Renewal fact sheet for practitioners with conditions on registration

The Chinese Medicine Board of Australia (the Board) has updated the following information to assist practitioners applying for renewal of registration in 2014 where they have conditions on registration.

The Australian Health Practitioner Regulation Agency (AHPRA) on behalf of the Board is coordinating the renewal of registration of Chinese medicine practitioners.

The annual registration renewal date for Chinese medicine practitioners with general or non-practising registration is 30 November. You can check your registration details and expiry date on the national register of practitioners.  

30 November: Expiry of your registration

1 December: Start of late period (late payment fee plus registration renewal fee)

1 January: Registration lapses (your name is removed from the national register). You will then have to re-apply to get back on the register, which will incur a new application fee plus registration fee

Throughout the renewal period (see registration renewal), AHPRA will send reminders that your renewal of registration is due.

All Chinese medicine practitioners, including those with conditions on their registration, can apply online to renew registration. However, if you have conditions on registration, AHPRA will contact you and ask for more information to complete your application.

You can keep practising while your renewal application is assessed. This may take some time. So your registration expiry date on the national register of health practitioners will continue to be displayed as 30 November 2014 until assessment of the application is completed.

If there is any possibility that your registration status will change AHPRA will contact you and you will have an opportunity to respond.

If you experience difficulties using the online renewal service phone the AHPRA Customer Service Team on 1300 419 495 and a team member will guide you through the process.

Make sure your contact details provided to AHPRA, including email, are up to date.

To update your contact details using AHPRA’s secure online services, visit the AHPRA website and click on the appropriate link under online services for practitioners. You will need your user ID and secure password.

Alternatively, phone the AHPRA Customer Service Team on 1300 419 495.

When applying for renewal of your registration, you must make a declaration regarding the mandatory registration standards. The declaration is to the effect that:

  • you have met the recency of practice requirements stated in the approved registration standard; 
  • you have completed the continuing professional development (CPD) hours required in the approved registration standard during the preceding period of registration; 
  • you have practised with professional indemnity insurance (PII) in the preceding period of registration, and will not practise unless appropriate PII arrangements are in place; and 
  • you will provide details of any change in criminal history (CH) that occurred during the preceding period of registration.  

If for any reason you make a declaration that you have not met one or more of these registration standards in the preceding period of registration, your renewal application will be put into assessment, and renewal of registration will not be immediate.

AHPRA will contact you and ask you for more information. Your renewal application will be assessed on an individual basis. You remain registered and can still practise while your application for renewal is assessed.

All Chinese medicine practitioners, including those with conditions on their registration, can apply online to renew registration. If you have conditions on your registration, AHPRA may request more information from you to complete your application for renewal. AHPRA will contact you if this is required.

AHPRA, on behalf of the Board, is required to monitor and check any practitioner’s compliance with conditions, to ensure adherence, and reduce risk of harm to the public. Any practitioner with a condition on their registration may be asked for further information. This includes practitioners with supervision conditions, English language conditions, education conditions and other conditions imposed at the time of registration.

The Health Practitioner Regulation National Law, as in force in each state and territory (the National Law), allows AHPRA, on behalf of the Board, to ask for information from a practitioner.

If you have conditions on your registration, once your renewal application is lodged, you may be asked to provide further information, complete a form and/or be required to provide evidence that you are meeting the conditions on your registration. AHPRA will contact you if this is required.

Once you have provided the requested information, your renewal application will be assessed on an individual basis.

You will remain registered and can continue to practise while your application for renewal is being assessed. AHPRA will contact you if there is any possibility that your registration status will change.

Any delays in providing the information will delay the renewal process. If further information is still required AHPRA will contact you. However, if you require more time, contact AHPRA and request an extension.

AHPRA and the National Boards use the renewal period to ask for more information from registered practitioners. This is when contact occurs between AHPRA and registered pracatitioners and it is a practical opportunity to process information.

You may be asked to sign a declaration, and answer questions, stating that you have been compliant with your conditions, e.g. English language conditions, on your registration. This is similar to the declaration required in the application for renewal, when you are asked about compliance with the registration standards (recency, CPD, PII, and CH). As you have additional conditions on your registration, there is an additional requirement to confirm your compliance.

If you have not been compliant with the conditions upon your registration there is an opportunity to respond and provide further information. The Board will consider any submission you make, and you will remain registered and can still practise while your application for renewal is being assessed.

For further information on the requirements to meet conditions upon your registration, and if clarification is required, please go to the Frequently Asked Questions:

Further information is available at the frequently asked questions on the website.

Suitable interpreter

The requirement to use an interpreter is only applicable 'where the practitioner and the patient do not share a common language'. In these cases, a suitable interpreter must be used. An accredited interpreter does not have to be used, as this requirement is not included in the standard.

The definition of a ‘suitable interpreter’ is an adult who:

  • has experience in health interpreting; 
  • is agreed to by both the patient and the practitioner; 
  • is considered by both the patient and the practitioner to be competent in communicating in their respective languages; and 
  • agrees not to compromise privacy and confidentiality.

An interpreter should be someone who can communicate effectively with your patient in their language, based on your professional judgment. It cannot be a practitioner who also has English language conditions on their registration.

It may be appropriate, if the patient agrees, to use a friend or family member of the patient. You do not have to employ an interpreter, either full-time or part-time.

Common language

Common language is defined as a language which you:

  • are competent in communicating in for the purpose of practising Chinese medicine 
  • reasonably believe that the patient is competent in communicating in, and 
  • reasonably believe will ensure that effective two-way communication occurs (whether by speaking and/or otherwise communicating, for example reading and writing).

Entering information into the patient’s record

The standard states that on any occasion when an interpreter is present throughout a consultation, a record of that arrangement should be made on the patient’s case record.

Sufficient English language

The standard states that there should always be a person on the premises who has sufficient English language proficiency to communicate swiftly and effectively with an emergency service. If you are not confident of your ability to communicate effectively in English with emergency services, then when treatment is carried out, another person with adequate English should be present on the premises to communicate with emergency services.

In the circumstances of an emergency, you need to exercise your own professional judgment in deciding whether your ability to communicate in English, is sufficient to communicate with an emergency service.

Presence of a suitable interpreter entered into the patient’s record

Where you and the patient do not share a common language the presence of a suitable interpreter should have been entered into the patient’s record, on every occasion that a consultation and/or treatment took place. AHPRA may ask for evidence/documentation that indicates that this has occurred. 

Person with sufficient English language proficiency to communicate promptly and efficiently with emergency services

The standard states that there should always be a person on the premises who has sufficient English language proficiency to communicate swiftly and effectively with an emergency service. If you are not confident of your ability to communicate effectively in English with emergency services, then when treatment is carried out, another person with adequate English should be present on the premises to communicate with emergency services.

If you decide that your ability to communicate in English is sufficient to communicate with an emergency service in the circumstances of an emergency, then you are the person on the premises.

If you are registered with the Chinese Medicine Board of Australia, your name, registration details and registration expiry date will appear on the national register of practitioners which is publicly available on the AHPRA website. Your registration expiry date will remain 30 November 2014 while your application for renewal is assessed, during the late period and until your renewal is approved.

You are able to practice in the profession while your name is on the national register of practitioners, even if your registration expiry date has passed.

Further information is available at the frequently asked questions on the website.

Information regarding the renewal process is published and will be continually updated at the Chinese Medicine Board of Australia website.

AHPRA’s customer service line 1300 419 495 is open Monday to Friday, 9am to 5pm AEDT.

 
 
 
Page reviewed 24/09/2014