FAQ

The following frequently asked questions have been developed in response to common enquiries from practitioners. If your question is not able to be answered, please contact our Customer Service Team on 1300 419 495.

Some of these questions have been translated into Chinese and are available here as PDFs.

Chinese translations

• English Language Standard - Further FAQ (translated into Chinese) Published February 2012 (209 KB,PDF)
• Registration applications and CPD Questions (translated into Chinese) (169 KB,PDF)
• Additional division of registration (dispenser) FAQ (translated into Chinese) (130 KB,PDF) 

Overview of the National Registration and Accreditation Scheme

What is the National Registration and Accreditation Scheme?
What are the key functions of a National Board?
What are some of the key principles behind the National Scheme and what are its benefits?
How can I find out if I (or another practitioner) is registered?
Which professions are included in the National Scheme?
What does title protection mean?
What does holding out mean?
How do I refer to my registration as a Chinese medicine practitioner?

Registration and application questions

Who needs to register?
I applied for registration before 30 September 2012, can I continue to practise while my application is being processed?
I applied for registration after 30 September 2012, can I continue to practise while my application is being processed?
I do not know if I really need or want to register. What happens if I don't?
Do I have to register if I only treat family and friends?
If I belong to a professional association do I still need to register with the national board?
Do I have to register if I only perform laser acupuncture?
Can I change my mind and re-apply for registration later?
I have a holistic health practice and include some ideas from Chinese medicine in my practice. How does the new system affect me?
Will there be a list of names that people can check for registered Chinese medicine practitioners?
If I am registered, will I be able to use the title Doctor? 
Can I use my overseas Professor title here? 
What is the difference between the title Chinese medicine practitioner and Chinese herbal medicine practitioner? 
What if I am registered as an acupuncturist but use herbs as an adjunct to my practice? Am I breaching the National Law?
What if I have conditions on my current registration?
Will I be registered for life once I am registered nationally?
Will registration mean I have access to Medicare?
Why have I been asked to provide further information?
Fees
How much is my registration fee?
If I work part-time, can I have a reduction in fees?
How does the Board define practice?
Can I change my mind and re-apply for registration later?
What are the qualifications required for registration?
What is an approved qualification accepted by the Board for registration?
I would have applied as a Chinese herbal dispenser if it had been known at the time that my qualification was considered adequate for dispenser registration. Now that I am already registered can I apply in this extra division without having to pay another full application fee?
Why are some practitioners only getting limited registration? What does it mean?
Does being granted limited registration reflect poorly on my practice?
Does limited registration mean a practitioner cannot move address?
I have previously been disciplined in relation to my Chinese medicine practice. Will this stop me from getting registered?
I am going overseas but may return to practise in Australia. Do you recommend registration prior to my departure or on return?
What is non-practising registration?
If I am registered to practise overseas, for example in Singapore, will this be recognised automatically by the Board?
I have received notification from AHPRA saying that I’ve been registered with conditions. What does this mean and what can I do about it?

Non-Practising Registration

I am not practising at the moment, but intend to begin practising again in the future. When do I need to apply for registration?
I do not expect to start practising soon, but am concerned about the end of the grandparenting arrangements as I do not have qualifications on the Chinese Medicine Board of Australia’s list of approved courses.
What is non-practising registration?
If I am not registered now, how do I get non-practising registration?
How do I later switch to practising registration?

Registration standards

What are registration standards?
I am concerned about being able to meet one of the standards. Who can I talk to about this?

Continuing professional development (CPD)

What is CPD?
Why is continuing professional development (CPD) mandatory?
I am currently on maternity leave-am I able to pro rata my CPD?
I am in part-time practice, can I pro rata the required CPD hours according to how many hours I work?
How will the Board know if I have met the CPD registration standard requirements?
I am a newly registered Chinese medicine practitioner. Do I have to meet the standard?
I have only been registered in Australia for less than 12 months. Do I have to complete any CPD?
What happens if I cannot meet the CPD requirements?
I live in a rural area and it is difficult for me to access CPD opportunities. What should I do?
I work in a rural location and it is more difficult and expensive for me to travel to the city where most CPD activities are conducted. Can I complete more of the informal learning activities?
I wish to attend an overseas conference. Can I count this toward my CPD requirements?
Do all CPD activities need to be specifically Chinese medicine based?
I am undertaking a postgraduate health course which is not Chinese medicine specific. Can I count this towards my CPD?
I am undertaking a course in Scheduled Chinese Herbs. Can I count this towards my CPD requirements?
Can my CPD be used as evidence in a disciplinary matter?
What type of records should I keep?
I have already completed my 20 hours CPD for the 2012 calendar year before the national registration period starts. Am I required to complete another 8 - 9 hours in the five months to the end of November (when this registration period ends) or will the Board be flexible in the first year?

English Language

Do the English language requirements apply to me even if I am from Australia?
Regarding the requirement for test results no more than two years old-do I have to have a test every two years?
What if I have a valid test which shows I meet the requirements but it is more than 2 years old?
Do I need to use accredited interpreters?
What if I cannot submit the requested evidence of education in an English-speaking country, even though my first language is English?
How do I determine the full-time equivalent of my part-time studies?
I have been practising successfully and effectively for years. My English is good but my English language test result is just below the required standard OR my test result is 6.0, but it was the 'non-academic' test, which does not meet the required standard. I am concerned that having to use interpreters will have a major negative impact on my practice?
I have practised safely and competently in Chinese medicine for years and my English-speaking clients have been happy with me. Although I speak English fluently, I do not have International English Language Testing System (IELTS) test results. Do I still need an interpreter throughout the consultation when I consult with an English-speaking client?
Can I apply for the removal of the condition on my registration?
Do I have to employ an 'accredited' interpreter?
How do I know if I have 'sufficient' English language proficiency to communicate swiftly and effectively with emergency services?
Why are the arrangements in the National Registration and Accreditation Scheme (the National Scheme) different to those in Victoria?
Will everyone who cannot meet the English language standard have the same conditions?
If I have conditions on my registration does this mean I cannot treat English-speaking patients anymore?
Can I ever get the conditions removed?
Do I have to have a second person in the clinic just in case I need emergency services?
Is the Board going to come and check on me?
Why does the Board impose conditions?
Will practitioners who were registered by the Chinese Medicine Registration Board of Victoria (CMRBV) and now in the National Scheme need to comply with the English standard at any time in the future?

Patient Records

What does the Board mean when it says that information critical to patient safety, such as herbal names should be recorded in the most competent language (e.g. English, Chinese, Latin, other) of the prescribing practitioner?
The Board’s patient record guidelines talk about using terminology and abbreviations in English which are generally accepted and understood. What system of terminology does the Board recommend?
Why is it necessary to keep such detailed patient records?

Criminal History

What if I have a criminal history from overseas?
How will the Board decide if my criminal history is relevant to practising my profession and if it will register me?  

Professional indemnity insurance

What is professional indemnity insurance (PII)?
Why do I need professional indemnity (PII) insurance?
I work for a public hospital. Does my employer have the PII cover I need?
If I have non-practising registration do I still need to have professional indemnity insurance?
What should I consider in my self-assessment of the appropriate level of insurance for areas of practice where there is greater risk?
What is run-off cover?
How does the Board monitor PII arrangements?
What PII documentation do I need to retain?
What will the Board do if my PII arrangements lapse?
What about public liability insurance?
Are there approved insurers?

What is recency of practice?

Why is there a recency registration standard and what is it?
What is meant by practice?
What sort of practice hours are acceptable?
What evidence for recency of practice do I need to provide?
I haven't practised for a few years. Will I be able to register again now with the National Board?
How do I know if my recent practice was adequate?
Who is exempted from the recency requirements?
If I am working overseas as a Chinese medicine practitioner are these hours acceptable evidence of recency of practice?
What happens if I am unable to meet the recency requirements?
Do I need to keep evidence of my recency of practice?
Do I need to submit evidence of my recency of practice to the Board each year?

Grandparenting

What are grandparenting arrangements?
Can I register if I do not have any formal qualifications?
For the required five year's practice-does it matter whether I have worked part-time or full-time?
I trained and practise as a Japanese/Korean /five element acupuncturist which is different to the traditional Chinese medicine approach. Can I get registered? What evidence must I provide?
What happens to the grandparenting arrangements after 30 June 2015?
Why do students need to be registered?
Do all students need to be registered?
At what stage of my training am I required to be registered?
How do I apply for student registration?
How much are student registration fees?
Will my name appear on the public register?
Why does AHPRA needmy email address?
Will I receive a registration certificate or notification of myregistration fromAHPRA?
Will I be automatically registered as a practitioner after I complete my studies?
As a student what are my obligations to AHPRA?
What is a voluntary notification against a student?
What happens when a voluntary, mandatory or self notification is made against a student?
Are qualifications that do not lead to eligibility for registration published on the public register?
What evidence of course completion does AHPRA require from new graduates of approved courses?
What if I have a question that's not in these FAQs?

Notations of Registration

What are notations used for?
Where does the Board get its authority to do this?
Why is the Chinese Medicine Board of Australia using notations?
Are they legally enforceable?
Are notations audited?
Can a practitioner object to a notation?

Graduates of Australian Advanced Diploma courses who do not meet the CMBA Grandparenting and General Registration Eligibility Registration Standard

Why is my qualification not sufficient to gain registration?
Will my student clinic patient records be considered sufficient practice evidence for registration under section 303(1)b?
Should I apply for registration?
How can I get registration?
Who pays for the examination?
How can I arrange to sit an examination?
I am not in New South Wales – is there an exam available in my State?
Can the institute I studied at organise an exam? Would it be alright if I sit that one?
What should I do once I complete the examination?
What happens with the results of the examination?
Will successful results in the examination guarantee me registration?
What if I do not pass the examination and want to redo it? Am I allowed to do that? How many chances do I get?
What can I do if I have been refused registration? Can I do an exam instead?
What happens if I still don’t get registration?
I have a letter which says I have a specified number of days to submit a response and/or further evidence to support my application for registration. What if I need longer? 

Overview of the National Registration and Accreditation Scheme

What is the National Registration and Accreditation Scheme?

In 2008 the Council of Australian Governments decided to establish a single National Registration and Accreditation Scheme for 10 health professions. There is a National Board for each profession. AHPRA is the single agency that supports the Boards and the National Scheme. AHPRA has offices in each state and territory, with the head office in Melbourne.
A further four health professions joined the scheme from 1 July 2012, including Chinese medicine practitioners. The National Scheme has been established under the Health Practitioner Regulation National Law Act (the National Law), as in force in each state and territory. The Board's main purpose is to protect the public by registering suitability qualified, safe and competent practitioners. The Board is led by the profession and is separate to, and independent of, professional associations and unions.

Further information on the National Law is available on the AHPRA website:
www.ahpra.gov.au/Legislation-and-Publications/Legislation.aspx

What are the key functions of a National Board?

Each of the National Boards has responsibility for the regulation of a specific profession such as Chinese medicine under the National Law. The primary role of each National Board is to protect the public and set standards and policies that health practitioners must meet in order to be registered.

The Chinese Medicine Board of Australia was appointed by Australian Health Ministers in July 2011. Its work includes:

• developing and consulting on registration standards, codes and guidelines for the profession
• registering Chinese medicine practitioners and students
• handling notifications, complaints, investigations and disciplinary hearings
• keeping the national register of practitioners.

The Chinese Medicine Board of Australia currently meets on a monthly basis. A Communique from each Board meeting is published on the Board's website for general information.

What are some of the key principles behind the National Scheme and what are its benefits?

The key principles are:

• that the National Scheme is to operate in a transparent, accountable, efficient, effective and fair way
• fees required to be paid are to be reasonable
• restrictions on the practice of a health profession are only to be imposed if they are needed to make sure that health services are safe and appropriate.

Some of the benefits of the National Scheme are:

• once a practitioner is registered they can practice anywhere in Australia
• everyone who is registered has to meet the same standards

How can I find out if I (or another practitioner) is registered?

A national practitioner register is available on the AHPRA website so that everyone can see who is registered and can see any conditions which are attached to a practitioner's registration (note that if a practitioner has any health conditions which are attached to their registration, these will not appear on the national register).

Which professions are included in the National Scheme?

• Aboriginal and Torres Strait Islander health practitioners
• Chinese medicine practitioners
• Chiropractors
• Dental practitioners (including dentists, dental hygienists, dental prosthetists & dental therapists)
• Medical practitioners
• Medical radiation practitioners
• Nurses and midwives
• Occupational therapists
• Optometrists
• Osteopaths
• Pharmacists
• Physiotherapists
• Podiatrists
• Psychologists

What does title protection mean?

The public relies on the words that health practitioners use and what they call themselves in order to identify their area of health care and their qualifications and authority. There are specific titles listed in section 113 of the National law which are referred to as protected. This means that only those people legally registered can use them.

The aim of title protection and registration is to protect the public by restricting the use of specified titles to practitioners who have been assessed as competent to deliver the specified services. The public knows that these titles are restricted.

What does holding out mean?

Holding out means to present yourself in a way that suggests to others that you are something or someone that you are not.

A person who is not a registered health practitioner must not:

• use any of these titles: Chinese medicine practitioner, acupuncturists, Chinese herbal medicine practitioner, Chinese herbal dispenser, or Oriental medicine practitioner; or
• claim to be registered under the National Law or 'hold themselves out' as being registered under the National Law.  

How do I refer to my registration as a Chinese medicine practitioner?

You will be registered with the Chinese Medicine Board of Australia. 

Registration and how to apply

Who needs to register?

Any person who wishes to practise acupuncture and/or Chinese herbal medicine or offer Chinese herbal dispensing services in Australia using any of the protected titles (i.e. calling themselves) as follows must be registered from 1 July 2012. If a person does not hold registration and uses any of these titles, they risk being in breach of the National Law and the Board may take action:

• Chinese medicine practitioner
• acupuncturist
• Chinese herbal medicine practitioner
• Oriental medicine practitioner, or
• Chinese herbal dispenser

Any person who claims to be qualified to practise Chinese Medicine.

Any person who hold themselves out as a registered Chinese medicine practitioner (acupuncturist, or Chinese herbal medicine practitioner of Chinese herbal dispenser).

Any person who uses any title, name, initial, symbol, word or description that in circumstances would be reasonably understood to mean that they practise Chinese medicine (i.e. acupuncture, Chinese herbal medicine or Chinese herbal dispensing).

I applied for registration before 30 September 2012, can I continue to practise while my application is being processed?

Yes, applicants who applied before 30 September 2012 are still covered by the transitional enforcement policy. AHPRA will not take any action against you for practising provided you comply with all notices. If you are refused registration you must cease to practice. 

I applied for registration after 30 September 2012, can I continue to practise while my application is being processed?

No. You may not practise until a decision has been made on your application for registration and you have been advised that registration has been granted.

I do not know if I really need or want to register. What happens if I don't?

If you do not register, you cannot:

• use any of the protected titles as follows:
  • Chinese medicine practitioner
  • Acupuncturist
  • Chinese herbal medicine practitioner
  • Chinese herbal dispenser
  • Oriental medicine practitioner
• claim to be qualified to practise in Chinese medicine
• hold yourself out as a registered Chinese medicine practitioner (acupuncturist, or Chinese herbal medicine practitioner of Chinese herbal dispenser); or
• use any title, name, initial, symbol, word or description that in circumstances would be reasonably understood to mean that you are a Chinese medicine practitioner or a Chinese herbal dispenser.

These restrictions apply to your advertising (in all forms), what you say verbally to patients, what you write on receipts, etc. It is difficult to practise Chinese medicine without breaching the above restrictions. If we receive a report and obtain evidence that you are breaching the above restrictions, the Board will take action to investigate that may lead to prosecution.

Do I have to register if I only treat family and friends?

The National Law restricts use of title and holding out as being registered. The Board, however, strongly discourages any form of unregistered practice.

If I belong to a professional association do I still need to register with the national board?

Yes. Belonging to a professional association is a voluntary decision. Holding registration is a legal requirement under the Health Practitioner Regulation National Law Act (the National Law).

Do I have to register if I only perform laser acupuncture?

Yes. There may be multiple methods of performing acupuncture that do not involve skin-penetration. The National Law restricts the use of specific professional titles, including acupuncturist and prohibits claiming to be authorised or qualified to offer acupuncture unless you are registered. If the word acupuncture is used in the description of the treatment, as in laser acupuncture, and this is conveyed to patients, the practitioner is using a protected title and must be registered under the National Law.

Can I change my mind and re-apply for registration later?

Yes, you can apply for registration at a later date, but you will not be able to practice until you are registered. You will then need to meet all the Board's registration standards when you re-apply, including criminal history and identity checks, continuing professional development, recency of practice and English language requirements. The grandparenting provisions are only available to persons who apply before 30 June 2015.

I have a holistic health practice and include some ideas from Chinese medicine in my practice. How does the new system affect me?

It depends on whether you:

• use any of the protected titles as follows:
  • Chinese medicine practitioner
  • acupuncturist
  • Chinese herbal medicine practitioner
  • Chinese herbal dispenser
  • Oriental medicine practitioner
• claim to be qualified to practise Chinese medicine
• hold yourself out as a registered Chinese medicine practitioner (acupuncturist, or Chinese herbal medicine practitioner of Chinese herbal dispenser)
• use any title, name, initial, symbol, word or description that in circumstances would be reasonably understood to mean that you are a Chinese medicine practitioner.

If you do any of the above, you must register.

Will there be a list of names that people can check for registered Chinese medicine practitioners?

Yes - you can check on the public Registers of Practitioners.

If I lodged a registration application with the Victorian Board before 1 July 2012 but it has not yet been decided, will I have to reapply with AHPRA?
No. The application will be considered to be an application under the National Law. You may be asked to provide additional information required under the national legislation, but you will not need to reapply. 

If I am registered, will I be able to use the title Doctor?

There has been no change to the law on use of courtesy titles such as Doctor or Professor as a result of passage of the National Law. These are not protected titles under the Law.

It is not the Board's role to advise registered practitioners on whether or not to use such courtesy titles. It should, however, be noted that there is no law that prevents any practitioner from using the title Doctor, as long as they do not mislead the public into believing that they are a registered medical practitioner under the National Law when they are not. In order to avoid committing such an offence, if a practitioner of Chinese medicine chooses to adopt the title 'Dr' then they should make clear that they are a doctor of Chinese medicine rather than Western medicine whenever they use such a title. It is fair to say that when people use title such as Professor, the general public will assume they are representing the highest level of qualification and experience in the relevant fields.

For registered practitioners considering the use of such titles, words or letters the Board encourages them to ask themselves the following questions:

    Why do I wish to use this title, these words or these letters? 
    Am I well qualified in the areas of practice that I offer and promote with these words? 
    Is the basis for my use of title or other words or letters: - relevant to my area of health practice?

• current?
• verifiable?
• credible?

    If I display/promote my qualifications, perhaps using letters on my card, is it easy to understand? 
    Is there any risk of people misunderstanding or misinterpreting the words, letters or titles I use?

Even though you are currently appointed as a professor in an Australian university or as a visiting Professor with an overseas or local institution, you should not use this title in a private practice as this is a conflict of interest by using such titles to gain personal benefit.

Can I use my overseas Professor title here?

In Australia and New Zealand, the titles 'Professor' and 'Associate Professor' are used by academics and can only be used by an individual while that person is currently employed by the conferring higher education institution in that role. The right to use the title is extinguished on resignation or retirement from the institution. The exception is an Emeritus Professor who may use that title for life, but the term Emeritus is used in conjunction with the title Professor. In Australia the use of the title Professor or Associate Professor directly implies that the person is currently employed in that role in an Australian University. Chinese medicine practitioners who hold current 'Visiting Professor, Adjunct Professor, Distinguished Professor or Honorary Professor' status at an institution, should not mislead the public by omitting the word 'Visiting' or 'Honorary' from their use of the title.

It is the practitioner's responsibility to determine whether or not s/he can fairly carry the title without misleading the public. When using the title 'Professor' in advertising the FULL name of the institution conferring the title should be included in order to fully inform the reader. Should the Board have reservations about an individual's legitimacy in carrying any title, it has the authority to investigate.
Even though you are currently appointed as a professor in an Australian university or as a visiting professor with an overseas or local institution, you should not use this title in a private practice as this is a conflict of interest by using such titles to gain personal benefit.

What is the difference between the title Chinese medicine practitioner and Chinese herbal medicine practitioner?

Both acupuncturists and Chinese herbal medicine practitioners can legally use the title Chinese medicine practitioner. Chinese medicine is considered to include the practices of: 

• Chinese herbal medicine, and/or 
•  Acupuncture.

What if I am registered as an acupuncturist but use herbs as an adjunct to my practice? Am I breaching the National Law?

Not necessarily. Manufactured herbal medicines are widely available over the counter in a range of outlets including Asian grocery stores. If as a treating practitioner, however, you advise persons to use certain herbs or herbal preparations you are professionally accountable for that advice and the Board has jurisdiction over all your conduct and practices.

You must not use the following titles: 

• Chinese herbal medicine practitioner 
• any other title, whether in English or any other language, which could be reasonably understood to induce a belief that you are registered as a Chinese herbal medicine practitioner under the National Law;
  and must not knowingly or recklessly hold yourself out to be registered or authorised or qualified as a Chinese herbal medicine practitioner.

It is important to note that under section 116(1)(d) of the National Law, you must also not claim to be qualified to practise as a health practitioner in a regulated health profession.

Any signage or other advertising material should make it clear that you are only qualified and registered in the acupuncture division of the Register of Chinese medicine practitioners. Whenever you prescribe and dispense Chinese herbal medicines you should state/explain that you are not a registered Chinese herbal medicine practitioner. This verbal advice should be incorporated into any written advice provided by the practitioner, to the patient, and you should notate the patient record that you provided this information.

If your patient needs or wants treatment from a qualified Chinese herbal medicine practitioner, you should refer them.

It is also worth remembering that some herbs are toxic if used wrongly and the Drugs Poisons and Controlled substances law in each state and territory prohibits the use of some herbal substances for this reason.

Another issue is authentication of herbal medicine and potential interactions between drug and herbs, these are important safety issues associated with herbal medicine practice. 

What if I have conditions on my current registration?

Any conditions on your current registration with the Victorian Board will transfer to your new national registration.

Will I be registered for life once I am registered nationally?

No. You must renew your registration annually and pay the annual registration renewal fee. You will be required to complete and submit an annual renewal form declaring that you meet your relevant registration standards (i.e. CPD, criminal history, PII and recency of practice).

Will registration mean I have access to Medicare?

No, not necessarily. The Board is not involved in determining who has access to Medicare; this is the responsibility of the Commonwealth Government. The Board is only concerned with issues to do with registration and accreditation.

Why have I been asked to provide further information?

Your application has been assessed by the Registration Committee which has requested further information.

The Committee assesses qualifications and other evidence. Where the evidence you have provided is not adequate, and further evidence is required for you to gain registration, you are given the opportunity to provide this. If you do not respond by the requested date your application will be assessed based on the information we have.

Fees

How much is my registration fee?

You will be required to pay a registration fee and, if you are applying for registration for the first time, you will also required to pay an application fee. Fees are tax deductible and GST free.

An application fee is a one-off fee, to cover administrative costs, including activities such as criminal history checks associated with processing a new application.

A registration fee is an annual fee that provides you with registration for your profession for that year.

Full details of the fee structure which includes renewal fees, different fees for different categories of registration and fees for administrative processes i.e change of name can be found on this website.

If I work part-time, can I have a reduction in fees?

No. The registration fee is an annual licensing fee and not a fee for service. Everyone must pay the full fee at the same time every year. It is tax deductible. It is GST free.

How does the Board define practice?

Practice means any role in which a Chinese medicine practitioner or Chinese herbal dispenser uses their skills in their profession in any way that impacts on safe, effective delivery of health services.

Can I change my mind and re-apply for registration later?

Yes, you can apply for registration at a later date, but you will not be able to practice until you are registered. You will then need to meet all the Board's registration standards when you re-apply, including criminal history and identity checks, continuing professional development, recency of practice and English language requirements. The grandparenting provisions are only available to persons who apply before 30 June 2015.

What are the qualifications required for registration?

A list of approved programs leading to the qualifications necessary to register as a Chinese medicine practitioner in the divisions of acupuncture or Chinese herbal medicine or Chinese herbal dispensing is available on the board's website.

Alternatively you may be required to pass an examination set by the board or a person or body nominated by the board.

Up until 30 June 2015, unregistered persons can apply for registration in accordance with the grandparenting provisions (s.303) of the National Law. See the Board's grandparenting standard.

It is important to note that you must also meet all the board's requirements for suitability as a person. Suitability takes into consideration:

• any impairment that would detrimentally affect your capacity to practise
• criminal history
• any unfinished legal proceedings
• English language competence
• any current suspension or cancellation of registration in any jurisdiction
• your recency of practice
• whether you can demonstrate the required amount of continuing professional development
• whether you have professional indemnity insurance
• whether you are a fit and proper person
• whether you are able to practise competently and safely and
• any other prescribed requirements.

New applicants for registration must provide sufficient evidence of their identity. To see the requirements relating to proof of identity please see the application for registration form.

What is an approved qualification accepted by the Board for registration?

Where a person has graduated from an approved program of study the Board has the power to register that person without requiring them to sit an examination or undertake further study.

To receive approval from the Board, a program must provide a level of educational effectiveness, integrity, and quality that consistently produces graduates who can safely serve the Australian public as registered acupuncturists and/or Chinese herbal medicine practitioners and/or Chinese herbal dispensers. By approving programs, the Board is able to assure the public that an academic institution's educational program satisfies the Board's standards for basic Chinese medicine education.

I would have applied as a Chinese herbal dispenser if it had been known at the time that my qualification was considered adequate for dispenser registration. Now that I am already registered can I apply in this extra division without having to pay another full application fee?

Yes, if your qualification has been assessed by the Board for dispenser registration after you had already applied, you may submit an application for registration in the extra division of Chinese herbal dispensing by:

• Completing and submitting the form for Application for an additional division of registration available at www.chinesemedicineboard.gov.au/Registration/Forms.aspx
• Paying the difference in the application fee (if you are already registered in two divisions $50, if you are already registered in just one division $100).

It is not necessary to resubmit documents which you have already provided to the Board. If you need assistance with completing the application please phone AHPRA on 1300 419 495.

Why are some practitioners only getting limited registration? What does it mean?

Some practitioners have qualifications which require more consideration by the Board to determine whether they meet the requirements for general registration.

Under the National Law, the Board is able to grant limited registration if it considers it to be in the public interest.

As these practitioners have submitted a timely and complete application, and are currently providing services as a health practitioner, the Board has decided to allow them to continue to practise while it undertakes this further consideration.

Practitioners granted limited registration will receive a letter from AHPRA explaining what it means.

This limited registration is granted only until such time as the Board grants general registration, or until 31 December 2012. While holding limited registration, a practitioner cannot change their employer or scope of work without advising AHPRA.

Unless the practitioner advises AHPRA otherwise, the National Board will take the information have provided to be an application for general registration and will continue to assess the qualifications. This may include seeking some additional information or evidence from the practitioner.

If the qualifications provided in the application are approved at a later date, the practitioner will be granted General Registration. No additional fee is payable.

Does being granted limited registration reflect poorly on my practice?

No, not at all! Under the National Law, the Board is able to grant limited registration if it considers it to be in the public interest. The Board has decided that it is in the public interest that you should be able to continue to practise to minimise disruption to the public. The Board will continue to assess your qualifications and will notify you as soon as it has reached a decision about your qualification.

We emphasise to practitioners that if you are granted limited registration on 1 July it is to allow your continued practise while your application continues to be assessed. This has been necessary because of the large volume of applications received by AHPRA in a short period of time.

Some practitioners have qualifications that are not on the current list of programs of study that have been approved by the Board. This means that AHPRA needs to do a bit more work to get information about these qualifications.

The decision to grant limited registration does not reflect on your competence.

Does limited registration mean a practitioner cannot move address?

No. A practitioner can move address as long as they are providing the same services to similar types of patients in similar circumstances with the same standards (of practice, of premises, of record-keeping, of privacy etc.).

If there is a substantial change happening AHPRA should be advised by calling 1300 419 495 between 09:00am - 05:00pm (local time).

I have previously been disciplined in relation to my Chinese medicine practice. Will this stop me from getting registered?

It depends on your particular situation and circumstances and what has happened since. Each case will be considered individually. The Board expects applicants to be candid about their past. A failure to report previous action taken will be considered serious, even if the underlying conduct was not so serious.

I am going overseas but may return to practise in Australia. Do you recommend registration prior to my departure or on return?

You are not required to be registered if you are not working in Australia but if you want to register prior to departure, then you will be required to pay the registration fee and meet the Board's standards. These standards will also apply on renewal. If you want to apply for registration under the grandparenting provisions you must apply prior to 30 June 2015.

What is non-practising registration?

Chinese medicine practitioners with non-practising registration cannot undertake any clinical practice (as defined below) or use any of the protected titles. They are not permitted to treat, prescribe or refer, regardless of whether they are being remunerated.

There is a reduced fee for non-practising registration. These practitioners continue to receive the Board's publications.

This type of registration may be suitable for practitioners who:

• have retired completely from Chinese medicine practice or
• are not practising temporarily (for example on maternity or sick leave).

If I am registered to practise overseas, for example in Singapore, will this be recognised automatically by the Board?

No. You must meet the Australian requirements.

I have received notification from AHPRA saying that I’ve been registered with conditions. What does this mean and what can I do about it?

The National Law permits conditions to be imposed on a practitioner's registration by a National Board when deciding to register a practitioner. Conditions are imposed when a Board decides it is necessary or desirable in the circumstances. A practitioner must comply with the conditions on their registration and failure to do so may result in disciplinary action.

For example, if you do not meet the English Language Skills Registration Standard, you may have a condition imposed.

The Board will advise you if it proposes to impose conditions including the conditions proposed and the reasons for the conditions. You will have an opportunity to make written or oral submissions about the conditions. The Board will then reach a decision on whether or not the conditions should be imposed. If you do not agree with that decision, you will have an opportunity to lodge an appeal.

Applying for non-practising registration

I am not practising at the moment, but intend to begin practising again in the future. When do I need to apply for registration?

You must apply for - and be granted - registration before you begin practising again.

You can apply at any time before you begin practising if your qualifications are on the on the Chinese Medicine Board of Australia’s list of approved courses, for:

• Acupuncture 
• Chinese herbal medicine 
• Chinese herbal dispensing

However if your qualifications are not courses which have been assessed and approved by the former Chinese Medicine Registration Board of Victoria, or the Accreditation Committee of the Chinese Medicine Board of Australia (the National Board), you must apply for registration under the grandparenting rules before 30 June 2015. Please read the National Board’s Grandparenting Standard. Under these arrangements you must submit evidence that you have:

1. A degree qualification which is adequate for grandparenting purposes, or 
2. An advanced diploma (or combination of studies broadly equivalent) which is adequate for grandparenting purposes.

There is a list of courses already deemed adequate for grandparenting purposes on the Chinese Medicine Board of Australia website.

Alternatively, you can submit evidence that you have practised for at least five years between 1 July 2002 and 30 June 2012 and evidence of competence.

If you intend to make use of the grandparenting pathway, you must submit your application before 30 June 2015.

I do not expect to start practising soon, but am concerned about the end of the grandparenting arrangements as I do not have qualifications on the Chinese Medicine Board of Australia’s list of approved courses.

To take advantage of the grandparenting arrangements you must apply by 30 June 2015. After that date grandparenting no longer exists and the Board has no discretion. You can, however, apply for non-practising registration and have your qualifications assessed under the grandparenting arrangements. When you return to practise you can then change to practising registration.

What is non-practising registration?

Chinese medicine practitioners with non-practising registration are not permitted to treat, prescribe or refer, regardless of whether they are being remunerated. There is a reduced fee for non-practising registration. These practitioners continue to receive the Board's publications.

This type of registration may be suitable for practitioners who:

• will be overseas for some time and not practising in Australia or 
• are not practising temporarily (for example on maternity or sick leave).

Practitioners who have been granted non-practising registration do not need to comply with the continuing professional development standard, the professional indemnity insurance standard or the recency of practice standard for the duration of their non-practising registration.

If I am not registered now, how do I get non-practising registration?

If you are applying for registration under the grandparenting arrangements, before 30 June 2015 you will need to:

Apply for general registration (using form AGEN-86) and specifically request that when your registration has been assessed and granted, it be immediately changed to non-practising registration (this is because the National Law requires that you be assessed for suitability for general registration before it can be transferred to non practising registration).

Pay the non-practising application fee to enable your application to be assessed.

Pay the non-practising registration fee (which is at least $400 less than the general registration fee).

Note clearly on your application form that you are paying the lower fee because you want your general registration to be immediately changed to non-practising registration. 

How do I later switch to practising registration?

If you hold non-practising registration and which to start practising in Australia again, you can apply to the Board to have your registration switched to general registration. There is a form on the Board’s website for this purpose called Application for General Registration for current non-practising registrants (AGNP-86). The standard registration fee for general registration will apply.

Registration standards

What are registration standards?

Registration standards provide a description of the agreed requirements that must be met by a practitioner in order to be registered. Practitioners must meet all registration standards for their profession in order to be eligible for registration. Under the Health Practitioner Regulation National Law Act (the National Law) as in force in each state and territory, each National Board must develop their registration standards, including the following five mandatory standards (which are common across all the nationally registered professions):

• Continuing professional development (CPD)
• Criminal history
• English language skills
• Professional indemnity insurance
• Recency of practice

As well as the five mandatory standards, the Board has also agreed on the following registration standard:

• Grandparenting (between 1 July 2012 and 30 June 2015).

I am concerned about being able to meet one of the standards. Who can I talk to about this?

Registration standards provide a description of the agreed requirements that must be met by a practitioner in order to be registered. Practitioners must meet all registration standards for their profession in order to be considered for registration. Under the Health Practitioner Regulation National Law Act (the National Law) as in force in each state and territory, each National Board must develop registration standards, including the following five mandatory standards (which are common across all the nationally registered professions):

• continuing professional development (CPD)
• criminal history
• English language skills
• professional indemnity insurance (PII) and
• recency of practice

As well as the five mandatory standards, the Board has also agreed on the following registration standard:

• grandparenting

You can also speak to the staff at your professional association who may be available to assist and advise you.

Continuing professional development (CPD)

What is CPD?

CPD is an interactive process to maintain, enhance and extend a practitioner's knowledge, expertise and competence throughout his or her career. It is a process of lifelong learning for all individual practitioners and health care teams that ensures health practitioners' knowledge and skill sets are up-to-date.

The CPD cycle involves reviewing practice, identifying learning needs, planning and participating in relevant learning activities, and reflecting on the value of those activities. CPD helps to ensure that the needs of patients are met and that the health outcomes and healthcare priorities of the community are delivered.

The community has the right to expect that health practitioners will provide services in a competent and contemporary way, and meet best practice standards. CPD is an important component in providing safe and effective services.

All practitioners must become familiar with these requirements. Chinese medicine practitioners must participate in at least 20 hours of CPD per year through suitable CPD activities. Read the CPD requirements and a guideline explaining them are available on this website.

Why is continuing professional development (CPD) mandatory?

CPD is mandatory under the National law. All registered health practitioners must undertake CPD. All practitioners must familiarise themselves with the Board's CPD requirements. To help you understand this standard, the Board has developed CPD Guidelines,

The CPD requirements do not apply to students, or to practitioners who have been granted non-practising registration.

I am currently on maternity leave-am I able to pro rata my CPD?

The Board acknowledges that there may exceptional circumstances which necessitate a temporary absence from practice. This includes ill-health, bereavement, or other circumstances.

Maternity leave is one of these circumstances. Accordingly, there can be a pro rata adjustment so that your CPD requirements apply to the period of registration in which you are practising.

You should include information about this with your renewal application for the relevant period.
It should be noted that such breaks increase the need for and importance of CPD in order to maintain competence, especially if re-entering the profession after a break.

When however, you cannot meet the recency of practice standard you are required to submit a proposal for re-entry to professional practice for the Board's consideration. See the Board's 'Recency of practice registration standard'.

I am in part-time practice, can I pro rata the required CPD hours according to how many hours I work?

No. The 20 hours per year is stated within a mandatory standard and applies to all registered Chinese medicine practitioners. In the Board's view certain situations, such as part-time practice, whereby there is less learning consolidation and development of experience and expertise, can actually increase the importance of CPD. Similarly this might be the case with new graduates still consolidating their basic learning, practitioners with limited breadth of clinical exposure, and professionally isolated practitioners (e.g. those who are working in rural, regional or remote locations or are linguistically isolated from the Australian healthcare system).

How will the Board know if I have met the CPD registration standard requirements?

All Chinese medicine practitioners will be required to make a declaration when they renew their registration that they have met the CPD standard during the preceding period of registration. You do not need to provide any records at this time. You only need to produce records to support this declaration if you are selected through the Board's random audit process commencing in the near future.

I am a newly registered Chinese medicine practitioner. Do I have to meet the standard?

Yes.

I have only been registered in Australia for less than 12 months. Do I have to complete any CPD?

Yes the number of CPD hours to be completed can be calculated on a pro rata basis.

What happens if I cannot meet the CPD requirements?

Failure to comply with this standard is a breach of the legal requirements for registration and may constitute behaviour for which health, conduct or performance action may be taken under Section 128(2) of the National Law.

If a registrant is unable to make the required declaration of compliance at annual renewal, the Board may refuse to renew their registration or any endorsement of registration, or may grant renewal of registration or endorsement of registration subject to conditions. Knowingly making a false declaration will be considered by the Board to be a professional conduct matter and as such, may be dealt with by the Board through disciplinary mechanisms available under the National Law.

Limited exemptions apply for temporary absence from practice such as maternity leave.

I live in a rural area and it is difficult for me to access CPD opportunities. What should I do?

Proper professional development is achieved through a wide range of activities that practitioners pursue throughout their career. There are many and varied opportunities for CPD. Activities might include:

• seminars, lectures and workshops
• short courses
• conferences
• studying for further formal qualifications
• researching and writing for publication
• clinical research
• learning journals
• critical reflection workshops
• learning sets
• participation in listserv/online learning opportunities and
• audio and video tapes (ideally with some sort of critical assessment).

Work-based learning should also be considered and may include a wide range of activities such as:

• coaching on the job
• mentoring and peer review
• clinical supervision
• job rotation and job shadowing
• work-based projects.

The Board notes that practitioners who become professionally isolated are at higher risk of lapses in competence or judgment. This includes practitioners isolated by geography. Only a portion of CPD should be self-directed learning with no peer interaction.

I work in a rural location and it is more difficult and expensive for me to travel to the city where most CPD activities are conducted. Can I complete more of the informal learning activities?

No. The 20 hours per year is stated within a mandatory standard and applies to all registered Chinese medicine practitioners and the Board's guideline says that at least 14 hours per year must be formal learning activities. The Board's view is that practitioners working in rural and regional areas have an even greater need for formal CPD activities as a result of the professional isolation which can occur in these communities. Practitioners in regional areas should incorporate access to formal activities into their professional development plan.

I wish to attend an overseas conference. Can I count this toward my CPD requirements?

Yes taking into account the following information. As for all of CPD activities, you first need to consider your personal CPD needs and desired outcomes and undertake CPD activities to meet these needs. You do not need to get prior approval from the Board for these activities however you need to maintain records of any activities in accordance with the registration standard requirements.

Do all CPD activities need to be specifically Chinese medicine based?

No. CPD activities can come from a variety of disciplines but the practitioner needs to be able to show at audit how these activities link to their learning needs in the context of their Chinese medicine practice. Examples of relevant non-Chinese medicine activities may be:

• short courses or seminars on the management of diabetes, health education
• health counseling, new drugs/treatments in western medicine
• ethical advertising
• privacy and confidentiality in healthcare
• health records law
• effective communication in healthcare or
• dealing with challenging clients.

I am undertaking a postgraduate health course which is not Chinese medicine specific. Can I count this towards my CPD?

Not automatically. As for all CPD activities you first need to consider your personal CPD needs and desired outcomes as they relate to your Chinese medicine practice and undertake suitable activities to meet these needs.

I am undertaking a course in Scheduled Chinese Herbs. Can I count this towards my CPD requirements?

Yes.

Can my CPD be used as evidence in a disciplinary matter?

If a registered practitioner appears before a Board hearing panel, especially in relation to matters of competence, the panel may consider the evidence (or lack of) from the practitioner, of adequacy of, commitment to, and participation in, CPD.

A hearing panel may have reference to the CPD requirements of the Board and of any relevant professional associations.

The onus is upon the practitioner who is the subject of an investigation or hearing, to provide documented evidence of their CPD activities and plans. This should include the rationale for, and the participation in, the selected activities.

What type of records should I keep?

All practitioners must keep proper and detailed records of their ongoing professional development plans and activities. The Board is flexible about the format as long as it includes:

a) details of CPD activity (date, a brief description and the number of hours spent in each activity, provider or participants/resources) and
b) evidence of attendance.

I have already completed my 20 hours CPD for the 2012 calendar year before the national registration period starts. Am I required to complete another 8 - 9 hours in the five months to the end of November (when this registration period ends) or will the Board be flexible in the first year?

The Board will be flexible - you need to attest to your compliance and the requirement is 20 hours per year. How people complete this will vary from person to person - some people will do frequent small amounts and some people will make a larger time commitment and do all their CPD requirements in one or more sessions (for example, by doing a course). It will be looked at sensibly and AHPRA relies on self-declaration.

Compliance will be checked via random auditing (or possibly as part of a notification investigation) and the records will be assessed during any audit, on a yearly basis. In November 2012 when you renew, if you have already done 20 hours for the 2012 calendar year anyway, you can clearly attest to compliance as you have done 20 hours within the preceding 12 months - and probably have plans for the next 12 months. A person who does 20 hours every year is always going to be able to demonstrate compliance even if how they do it varies from year to year.

English Language

Do the English language requirements apply to me even if I am from Australia?

This standard applies to all applicants for initial registration. It does not apply to students.
In accordance with the National Law, the Board may decide that an individual is not a suitable person to hold general registration in the Chinese Medicine profession if in the Board's opinion, the individual's competency in speaking or otherwise communicating in English is not sufficient for the individual to practice the profession (section 55 of the National Law).

In general, an applicant who gained their qualifications overseas or who gained their qualifications in Australia but who did not undertake and complete their secondary education in English, in a designated English-speaking country (see list within the registration standard), will be required to provide specific evidence of their competency in the English language.

The Board has developed a registration standard setting out requirements for the English language skills that are necessary for an applicant to be suitable for registration in the Chinese Medicine profession.

Regarding the requirement for test results no more than two years old-do I have to have a test every two years?

No, but you need a recent test when you apply for registration.

What if I have a valid test which shows I meet the requirements but it is more than 2 years old?

Only results from English language tests that were taken within the last two years are valid for registration purposes.

Do I need to use accredited interpreters?

All registered practitioners are required to familiarise themselves with, and use whenever necessary, qualified language interpreters or cultural interpreters to help to meet patients' communication needs.

Information about government funded interpreter services is available on the Australian Government Department of Immigration and Citizenship website. The Australian Government Department of Immigration and Citizenship's Translating and Interpreting Service (TIS) National can be contacted on 131 450, or via the website http://www.immi.gov.au/living-in-australia/help-with-english/help_with_translating/index.htm.

What if I cannot submit the requested evidence of education in an English-speaking country, even though my first language is English?

For administrative efficiency, you will be asked to sign a declaration about your education. Evidence will not be required unless you are audited in the future, or if this is relevant to a complaint that is made about your practice.

How do I determine the full-time equivalent of my part-time studies?

Your university can tell you how long a course takes to complete. You can only claim the amount of time your studies would take full-time as evidence; regardless of whether it took you longer because you were studying part-time. For example, if a course takes three years full-time, but you studied it part-time over a longer period, you can still only claim it as evidence of three years (full-time) study.

I have been practising successfully and effectively for years. My English is good but my English language test result is just below the required standard OR my test result is 6.0, but it was the 'non-academic' test, which does not meet the required standard. I am concerned that having to use interpreters will have a major negative impact on my practice?

The English language standard sets the minimum level of English language competence for all practitioners. However, there is also some flexibility for those who cannot meet the standard.

The requirement to use an interpreter is only applicable 'where the practitioner and the patient do not share a common language'. In these cases, a suitable interpreter must be used. The definition of a suitable interpreter is an adult who:

• has experience in health interpreting
• is agreed to by both the patient and the practitioner
• is considered by both the patient and the practitioner to be competent in communicating in their respective languages, and
• agrees not to compromise privacy and confidentiality.

The Chinese Medicine Board (the Board) will not direct you to use a specific interpreter. You should choose someone who can communicate effectively with your patient in their language, based on your professional judgement. Your primary consideration should be the safety and wellbeing of your patients, for which you are accountable. The Board cannot give you detailed instructions on how practitioners can individually ensure this. It may also be appropriate, if the patient agrees, to use a friend or family member of the patient. You do not have to employ an interpreter, either full-time or part-time.

The Board may inquire into the arrangements you have in place in relation to a suitable interpreter. This may occur if a notification is made about you, or as part of an audit.

Conditions on your registration may vary depending on the evidence you provide in your application
change in circumstances, for example, if you have completed an English language examination and can satisfy the English language standard.

I have practised safely and competently in Chinese medicine for years and my English-speaking clients have been happy with me. Although I speak English fluently, I do not have International English Language Testing System (IELTS) test results. Do I still need an interpreter throughout the consultation when I consult with an English-speaking client?

Being able to communicate effectively with patients and other health practitioners is an important part of good Chinese medicine practice.

The English language standard states that those who cannot demonstrate that they meet its requirements may have conditions placed on their registration as outlined in the standard. Conditions are not punitive but are imposed when necessary to support the practitioner and to protect the public.

The conditions may vary depending on what evidence you submit. Section 83 of the Health Practitioner Regulation National Law Act (the National Law) gives the Board the power to impose conditions that are necessary, or desirable in the circumstances. The Board has a duty to engage with each applicant and their individual circumstances, and to consider the submissions received.

In other words, the conditions proposed in the standard are only a starting point.

One possible condition that can be placed on a practitioner's registration is that where the practitioner and the patient do not share a common language, a suitable interpreter must be used. The definition of a suitable interpreter is an adult who:

• has experience in health interpreting
• is agreed to by both the patient and the practitioner
• is considered by both the patient and the practitioner to be competent in communicating in their respective languages, and
• agrees not to compromise privacy and confidentiality.

If your registration is subject to such a condition, you are accountable for your practice and need to make a sincere, professional judgment about the adequacy of your arrangements to protect the safety and wellbeing of your patients. The Board cannot give detailed instructions on how practitioners can individually ensure this. This would be micro-managing professional people who are expected to have an ability to make such judgements. In the unlikely event that a notification is made about you, which relates to these conditions or to your English language skills in general, you may be asked to explain/justify your thinking and your arrangements. There will also be random auditing in the future. If you are selected for audit, you will be required to demonstrate/provide evidence of the arrangements you have in place to meet the conditions.

Can I apply for the removal of the condition on my registration?

Yes. You may apply any time for a condition to be removed if there has been a material change in circumstances, for example, you have a new English language test result demonstrating that you now meet the English language standard.

Do I have to employ an 'accredited' interpreter?

No. This requirement is not included in the standard.
The standard states that 'where the practitioner and the patient do not share a common language, a suitable interpreter is present throughout the consultation and a record of the arrangement is made in the patient's case record on every occasion of consultation and/or treatment'.
Common language is defined as a language which you:

• are competent in communicating in for the purpose of practising Chinese medicine
• reasonably believe that the patient is competent in communicating in, and
• reasonably believe will ensure that effective two-way communication occurs (whether by speaking and/or otherwise communicating, for example reading and writing).

How do I know if I have 'sufficient' English language proficiency to communicate swiftly and effectively with emergency services?

The standard states that there should always be a person on the premises who has sufficient English language proficiency to communicate swiftly and effectively with an emergency service. If you are not confident of your ability to communicate effectively in English with emergency services, then another person with adequate English to communicate with emergency services should be present on the premises when treatment is undertaken. You need to exercise your own professional judgement in deciding whether your ability to communicate in English, in the circumstances of an emergency, is sufficient to communicate with an emergency service. Your primary consideration should be the safety and wellbeing of your patients, for which you are accountable. The Board cannot give you detailed instructions on how you can individually comply with this requirement.

The Board may inquire into the arrangements you have in place in your practice. This may occur if a notification is made about you, or as part of an audit.

You can apply at any time for a condition on your registration to be removed if there has been a material change in circumstances, for example, if you have completed an English language examination and can satisfy the standard.

Why are the arrangements in the National Registration and Accreditation Scheme (the National Scheme) different to those in Victoria?

They are not significantly different. The arrangement is virtually the same as the arrangement which was applied and was successful in Victoria - the only differences being
(i) the way it is managed under the Australian Health Practitioner Regulation Agency (AHPRA) (conditions) as required by the National Law, and
(ii) the requirement to make a note in the patient record.

Will everyone who cannot meet the English language standard have the same conditions?

No, this is not likely.
Conditions, if they are applied, may vary depending on what evidence you submit. Section 83 of the National Law allows the Board to impose conditions that are necessary, or desirable in the circumstances.

The Board has a duty to engage with each applicant and their individual circumstances, and to consider any evidence and submissions received from the applicant. In other words, the conditions proposed in the English language standard are only the starting point. The Board may deviate from these as required. Conditions are not punitive but are imposed when necessary to support the practitioner and to protect the public.

If I have conditions on my registration does this mean I cannot treat English-speaking patients anymore?

No. Even if there are conditions on your registration, you can still consult English-speaking patients, if you are confident that you share a common language. Common language is defined as a language which you:

• are competent in communicating in for the purpose of practising Chinese medicine
• reasonably believe that the patient is competent in communicating in, and
• reasonably believe will ensure that effective two-way communication occurs (whether by speaking and/or otherwise communicating, for example reading and writing).

The definition of a suitable interpreter is an adult who:

• has experience in health interpreting (experience is not defined)
• is agreed to by both the patient and the practitioner
• is considered by both the patient and the practitioner to be competent in communicating in their respective languages, and
• agrees not to compromise privacy and confidentiality.

According to the definition of 'suitable interpreter', the interpreter could possibly be someone that the patient provides (for example family or friends).

The Board will not direct you to use a specific interpreter. You are accountable for your own practice arrangements and can choose someone based on your professional judgement.

Can I ever get the conditions removed?

Yes. You can apply at any time for a condition to be removed if there has been a material change in circumstances, for example, if you have completed an English language examination and can now satisfy the standard.

Do I have to have a second person in the clinic just in case I need emergency services?

Not necessarily. The standard says that a person who has sufficient English language proficiencyto communicate swiftly and effectively with emergency services is to be present at all times on the premises. This might be yourself. If you are not confident of your ability to communicate effectively in English with emergency services, then another person with adequate English to communicate with emergency services should be present on the premises when treatment is undertaken. You are expected to make a professional judgement in the best interest of your patients, for which you are accountable.

Is the Board going to come and check on me?

AHPRA routinely monitors practitioner's compliance with conditions on their registration in all 14 professions, and Chinese medicine cannot be treated differently. In addition, a random sample will be audited for compliance with the mandatory standards in all 14 professions. AHPRA may inquire into the arrangements you have in place as part of routine monitoring, an audit, or because a complaint is made about your practice. If you are doing the right thing by your patients and complying with the standards and any conditions on your registration, you need not be concerned.

Why does the Board impose conditions?

Conditions are used by the Board, as required by the National Law, to meet its primary objective to protect public safety. It seeks to maintain a balance between interests of public safety and allowing practitioners to continue to practise while improving their qualifications, or practise to meet the required standards. Conditions are not punitive but are imposed when necessary to support the practitioner and to protect the public.

Will practitioners who were registered by the Chinese Medicine Registration Board of Victoria (CMRBV) and now in the National Scheme need to comply with the English standard at any time in the future?

You will continue to be bound by the undertaking you gave when you registered in Victoria to comply with the effective communication guidelines. This is comparable to conditions under the National Scheme. The effective communication undertakings are almost identical to the new requirements under the National Scheme. The Board, however, will utilise conditions on registration rather than undertakings. In addition, the national standard says that when an interpreter is used for a consultation, a record of the arrangement is to be made in the patient's case record. This is good practice and you should also follow this.

If you become de-registered (if, for example, you have not renewed your registration), you will have to apply afresh and will be required to meet all (the new) national standards and evidence requirements. This could be an issue for Victorian-registered practitioners whose registration lapses because they do not renew their registration on time. Please note that the 2012 cut-off date is 31 July 2012 - a shorter period than Victorian-registered practitioners have been used to.

If you continue to maintain your registration, you will not be required to provide evidence of meeting the standard at this stage. Remember that you have signed a statutory declaration agreeing to implement suitable arrangements, which are the same as those conditions proposed for registration under the National Scheme.

Patient Records

What does the Board mean when it says that information critical to patient safety, such as herbal names should be recorded in the most competent language (e.g. English, Chinese, Latin, other) of the prescribing practitioner.

It is the practitioner’s responsibility to ensure that information is recorded in a manner to ensure clarity. The Board is aware of situations where herbal names can be confused. For example, 'Da Ji', is a name of a Chinese herb, but when it is written in 'English', it is written as ' Da Ji' (Ping Yin spelling system) and this is often taught at universities in Australia. In fact, two different herbs share the same spelling (in Ping Yin), i.e. Da Ji ??(Euphoria Radix) and Di Ji ?? (Cirsii japonica Herba sive Radix). In addition, Su Bai Jiang ??? (Thlaspi Herba) is also called Di Ji as an alternative name. These herbs while sharing the same Chinese Pin Yin name, have different therapeutic properties and safety profiles. Euphoria Radix is considered quite toxic and contraindicated during pregnancy, whilst Cirsii japonica Herba sive Radix is a commonly used herb for bleeding and hypertension etc.

In these situations, it would be more appropriate to either:

• provide additional explanatory information; or
• use Chinese characters; or
• use the pharmaceutical name;
  to prevent any errors. Qualified Chinese herbal medicine practitioners are expected to provide such clarity for the prescription of the herbal medicines.

In the case of acupuncture, Er Jian ?? (EX –HN6) is an extra point on the ear but Er Jian ?? (LI2) is a point on the hand. The potential risk in this situation is lower but practitioners still need to ensure that their records can be readily, accurately interpreted by another practitioner.

The Board’s patient record guidelines talk about using terminology and abbreviations in English which are generally accepted and understood. What system of terminology does the Board recommend?

The Board refers all practitioners to the following document:

The World Health Organisation (WHO) International Standard Terminology on Traditional Medicine in the Western Pacific Region.

This free publication is available online at: www.wpro.who.int/publications/PUB_9789290612487/en/index.html 

Why is it necessary to keep such detailed patient records?

Patient case records are legal documents. An adequate record of every patient consultation is an essential part of competent Chinese medicine practice for the following reasons:

• Good patient case records facilitate high-quality and comprehensive care by making detailed and relevant information (current and historical) readily available to any treating practitioners.
• Patient case records can provide a repository of valuable information for teaching, education and research.
• Patient case records should be the basis for quality management and improvement activities undertaken regularly by Chinese medicine practitioners.
• Patient case records form the basis for retrieval of treatment details to assist in disputes or in giving evidence and may, in themselves, be used as evidence in courts and tribunals.

Criminal history

What if I have a criminal history from overseas?

All criminal history, whether from Australia or overseas, must be declared when applying for registration. Failing to declare your criminal history upon application for registration may jeopardise your application.

How will the Board decide if my criminal history is relevant to practising my profession and if it will register me?

The Board will consider ten factors (which are set out in the standard) when deciding if your criminal history will affect your application for registration. Factors include such things as, for example, the nature and gravity of the offence and its relevance to health practice, time that has elapsed since the offence, whether or not the offence is part of a pattern of behaviour, and so on. While every case will need to be decided on an individual basis, the ten factors provide the basis for the Board's consideration.
Read the Criminal History registration standard.  

Professional indemnity insurance

What is professional indemnity insurance (PII)?

The PII required for registration of health professionals is designed to cover the risks arising from a health practitioner's provision of health care to a person.

Why do I need professional indemnity (PII) insurance?

Under the National Law, a registered health practitioner must not practise their profession unless they have appropriate PII arrangements in force. The Board may require a registrant to provide evidence that they have appropriate PII arrangements in place. Read the PII registration standard.

I work for a public hospital. Does my employer have the PII cover I need?

Public hospitals often provide PII cover for their employees, however, it is the responsibility of the individual registrant to check that appropriate PII arrangements are in place.

If I have non-practising registration do I still need to have professional indemnity insurance?

No. The PII requirements do not apply to a person granted 'non-practising' registration.

What should I consider in my self-assessment of the appropriate level of insurance for areas of practice where there is greater risk?

Areas of practice which may carry higher risk and warrant additional cover might include obstetrics or prescribing, mixing and/or dispensing therapeutic goods. You need to think about your own practice and discuss it with your insurer or broker.

What is run-off cover?

Run-off cover means insurance that protects a Chinese medicine practitioner who has ceased a particular practice or business against claims arising out of activities that occurred when he or she was conducting that practice or business. It is possible for action to be taken against a Chinese medicine practitioner a considerable time after the incident took place. Therefore, it is important that cover continues into the future. This type of cover may be included in a PII policy or may need to be purchased separately.

How does the Board monitor PII arrangements?

Every year when a Chinese medicine practitioner renews registration, the practitioner will be required to make a declaration that they will not practise without appropriate PII arrangements being in place and has not practised without PII during the previous registration period.

What PII documentation do I need to retain?

Chinese medicine practitioners with private PII arrangements must retain written advice from an approved insurer or insurance broker that PII has been issued or that a premium has been paid and accepted. This will usually be in the form of a Certificate of Currency. If a Chinese medicine practitioner is covered by an employer or union, he or she will need to keep any PII documentation automatically issued to them. If a Chinese medicine practitioner does not receive PII documentation usually, he or she will only need to seek it if requested in writing to do so by the Board.

What will the Board do if my PII arrangements lapse?

The Board is empowered to ensure that Chinese medicine practitioners only practise with PII arrangements in place. If a Chinese medicine practitioner is found to have practised without PII arrangements in place, the Board may consider appropriate disciplinary action.

What about public liability insurance?

The Board's registration standard addresses professional indemnity insurance. Chinese medicine practitioners should also be aware of the importance of public liability insurance to cover injuries to patients or clients or members of the public on their premises.

Are there approved insurers?

Yes. In Australia an approved insurer is any insurer authorised by the Australian Prudential Regulation Authority to conduct new or renewal of insurance business in Australia. Your professional association will investigate and offer a suitable policy per your membership.

Recency of practice

What is recency of practice?

Recency of practice refers to how recently you have practised your profession, as well as the nature and extent of that practice.

Why is there a recency registration standard and what is it?

In accordance with the National Law, the Board may decide that an individual is not a suitable person to hold general registration in the Chinese medicine profession if the nature, extent, period and recency of any previous practice of the profession is not sufficient to meet the Board's recency of practice registration standard.

When a practitioner renews their registration, they must also make a declaration that they have met the recency of practice requirements set out in the standard.

The standard applies to everyone applying for initial registration or renewal of registration. It does not apply to students or practitioners who have non-practising registration.

What is meant by practice?

Practice means any role in which a Chinese medicine practitioner or Chinese herbal dispenser uses their skills in their profession in any way that impacts on safe, effective delivery of health services.

What sort of practice hours are acceptable?

Practice hours are recognised if evidence is provided to demonstrate:

• the role involved the application of Chinese medicine knowledge and skills, or
• the time was spent undertaking postgraduate education leading to an award or qualification that is relevant to the practice of Chinese medicine, and
• the person was registered if required to be so in order to practise.

What evidence for recency of practice do I need to provide?

All Chinese medicine practitioners will be required to make a declaration when they apply for registration and each year when they renew their registration that they have met the recency standard. You do not need to provide any records at this time. You only need to produce records to support this declaration if you are selected through the Board's random audit process.

I haven't practised for a few years. Will I be able to register again now with the National Board?

The Board's recency of practice registration standard outlines the scope, requirements and re-entry arrangements for practitioners who have been absent from practice.

In accordance with the National Law, the Board may decide that an individual is not a suitable person to hold general registration if the nature, extent, period and recency of any previous practice of the profession is not sufficient to meet the requirements specified in an approved registration standard relevant to the profession (section 55 of the National Law).

When a practitioner renews their registration, they must make a declaration that they meet recency of practice requirements set by the Board (section 109 of the National Law).

How do I know if my recent practice was adequate?

When deciding on a response, practitioners are expected to ask themselves the following questions:

• Have I practised at all in the last 3 years and is it enough to maintain competence?
• What is my current level of knowledge and skills and how do I know?
• Have I participated in regular continuing professional development?
• What have I done to prepare to return to practice?
• Have I done more study during the period of absence?

Who is exempted from the recency requirements?

Practitioners exempt from meeting the requirements of this standard include:

a) Recent graduates who apply for registration within 3 years of graduation
b) Practitioners who have undergone and passed an approved formal competency assessment as determined by the Board within the previous 3 years (for example practitioners who have sat registration examinations); and
c) Practitioners applying for or renewing non-practising registration.

If I am working overseas as a Chinese medicine practitioner are these hours acceptable evidence of recency of practice?

Yes, however, you need to provide the same level of evidence on request as required for practice undertaken in Australia.

What happens if I am unable to meet the recency requirements?

A practitioner who has not practised for three or more years is required to submit a proposal for re-entry to professional practice.

Failure to comply with this standard is a breach of the legal requirements for registration and may constitute behaviour for which health, conduct or performance action may be taken.

If a registrant is unable to make the required declaration of compliance at annual renewal the Board may refuse to renew their registration or any endorsement of registration, or may grant renewal of registration or endorsement of registration subject to conditions.

Knowingly making a false declaration will be considered by the Board to be a professional conduct matter and as such, may be dealt with by the Board through disciplinary mechanisms available under the National Law.

Do I need to keep evidence of my recency of practice?

Yes. If you are selected for auditing you will be required to produce evidence that your declaration on renewal was truthful.

Do I need to submit evidence of my recency of practice to the Board each year?

No, you only need to sign a declaration to say that you have met the recency of practice requirements. Evidence will only be requested if you are selected for audit.

Patient records as evidence of my recency of practice-what is the difference between schedule 1 and schedule 2?

• Schedule 1 relates to PRACTICE evidence; and
• Schedule 2 relates to COMPETENCE evidence.

All copies must be de-identified, certified copies of real patient records.

For practice evidence, we are seeking proof that you practice. The record must show that you do either acupuncture, or Chinese herbal medicine or both, depending on what you are applying for.

For competence evidence we are seeking proof that you are competent. We will look for evidence in the records of whether you:

• are practising acupuncture and/or Chinese herbal medicine;
• have the knowledge and application of Chinese medicine differential diagnosis; and/or
• design treatments specific to the person's condition.

For acupuncture the evidence must demonstrate design and use of individualised acupuncture treatment plans and effective use of the treatment techniques.

For Chinese herbal medicine the evidence must demonstrate design and use of individualised Chinese herbal medicine prescriptions.

Grandparenting

What are grandparenting arrangements?

Grandparenting arrangements are the special transitional arrangements that provide a possible pathway to registration for existing practitioners who do not have the approved qualifications proposed by the national board.

These special grandparenting provisions for registration are set out under Section 303 of the National Law and are available until 30 June 2015.

The grandparenting arrangements end after 30 June 2015 and applicants for registration will no longer be able to register using this pathway. Instead, all registrants will be required to meet all the Board standards including those for qualifications, skills and training.

Can I register if I do not have any formal qualifications?

Yes, it may be possible for you to register using the grandparenting provisions. You will have to submit evidence that you have practised for at least five years between 1 July 2002 and 30 June 2012 and you will also have to submit evidence of competence.

For the required five year's practice-does it matter whether I have worked part-time or full-time?

The required five year's practice is understood to mean full time equivalent.

I trained and practise as a Japanese/Korean /five element acupuncturist which is different to the traditional Chinese medicine approach. Can I get registered? What evidence must I provide?

Your application will be individually assessed against the grandparenting registration standards and if you meet all the requirements, then you will be registered. To facilitate this process, you need to submit the same evidence as all other applicants. Five- element acupuncture is part of Chinese medicine acupuncture practice and is not different to the traditional Chinese medicine approach.

As evidenced by the restriction of the title Oriental medicine practitioner, the intent is to register persons to continue the diverse practices of traditional acupuncture in Australia, however they must still meet the broad requirements of knowledge and skills in Chinese medicine. If you meet these criteria but choose to practise one particular style of acupuncture, that is entirely your professional and personal decision.

The Board understands that much of the Japanese/Korean approach is largely derived, adapted and modified from the Chinese classics with the exception of abdomen acupuncture in Japan and Four Constitutional Medicine in Korea. Where the underlying theoretical paradigm, diagnosis and treatment is in accord with a system derived from the Chinese medicine roots of acupuncture, you should be eligible for registration.

What happens to the grandparenting arrangements after 30 June 2015?

The grandparenting provisions end after 30 June 2015. Applicants will then be required to:

• hold an approved Chinese medicine qualification; or
• hold a Chinese medicine qualification the Board considers to be substantially equivalent, or based on similar competencies, to an approved qualification; or
• successfully complete an examination or other assessment required by the Board; or
• hold a qualification, not referred to above that under this law or the Victorian legislation qualified them for general registration AND they were previously registered under this law or the Victorian legislation on the basis of holding that qualification.

Information for students, graduates and education providers

Why do students need to be registered?

Students who are in the process of gaining a qualification that will enable them to practise as a registered health professional usually do periods of clinical practice (involving direct patient contact) as a part of their course of study. In the interests of public safety, Health Ministers agreed that monitoring of students undertaking clinical practice is reasonable, and in line with the monitoring of fully qualified health professionals.

Do all students need to be registered?

All students enrolled in an approved program of study that leads to a qualification in a registered health professional must be registered at the start of their clinical training.

Student registration also applies to students who are not enrolled in an approved program of study but who are undertaking clinical training in a registered health profession for which they do not hold health practitioner registration.

At what stage of my training am I required to be registered?

Education providers must provide student details at the start of clinical training (which may be at different stages of training for different health professions). 'Education providers' includes not only tertiary/vocational education providers, but also health services, other organisations and in some instances, individuals.

How do I apply for student registration?

Individual students do not need to do anything to register with their National Board. Once you are enrolled in your course, your tertiary education provider, registered training organisation or course provider will liaise with AHPRA and organise your student registration for the appropriate stage of your training on your behalf.

How much are student registration fees?

There are no student registration fees.

Will my name appear on the public register?

No. Student details are not published or publically available.

Why does AHPRA needmy email address?

AHPRA asks education providers to supply students' email addresses to enable ongoing communication. AHPRA may use email to communicate with students about administrative matters. National Boards may use email to communicate about matters relating to their profession, including newsletters.

Will I receive a registration certificate or notification of myregistration fromAHPRA?

No. Students will not receive a certificate of registration or any form of confirmation of student registration from AHPRA. The student register is not a public register. Health services seeking proof of a student's registration will need to contact the education provider with whom the student is enrolled to verify that students are registered.

Will I be automatically registered as a practitioner after I complete my studies?

No. There is a separate process with specific registration standards that must be met when you apply for registration as a health practitioner. More information about the registration standards for each National Board is published on the AHPRA website (www.ahpra.gov.au)and on individual Board's websites. For more information about the graduate registration process please visit the Graduate Applications section of the AHPRA website.

As a student what are my obligations to AHPRA?

Under the National Law, if you are a student enrolled in an approved program of study or undertaking clinical training, you must notify AHPRA through the local office within seven days of becoming aware that:

• you have been charged with an offence punishable by12 months imprisonment or more; or
• you have been convicted of, or are the subject of, a finding of guilt for an offence punishable byimprisonment; or
• Your registration under the lawof another country that provides for the registration of students has been suspended or cancelled.

Visit the Contact Us section of the AHPRAwebsite for the contact details of your local AHPRA office.

What is a voluntary notification against a student?

Any entity (person or organisation) may make a voluntary notification to AHPRA about a student if they believe that the student:

• has been charged with an offence, or has been convicted or found guilty of an offence, that is punishable by12 months imprisonment or more; or
• has, or may have, an impairment that they believe may harm the public; or
• has, or may have, contravened a condition of the student's registration or an undertaking given by the student to the National Board.

The National Law provides protection from civil, criminal and administrative liability for those persons, who in good faith make a notification under the National Law.

What happens when a voluntary, mandatory or self notification is made against a student?

AHPRA will assess all notifications to determine whether a Board must consider taking immediate action to protect public health or safety. More information about this process is published on the AHPRA website.

Are qualifications that do not lead to eligibility for registration published on the public register?

The purpose of the public register is to publish only those qualifications that have led to eligibility for registration. Therefore there is no intention of publishing other qualifications that a practitioner might hold.

What evidence of course completion does AHPRA require from new graduates of approved courses?

New graduates of courses approved by the Board are not required to submit certificates or transcripts. AHPRA requests evidence of course completion directly from education providers in a spreadsheet format that details exactly which students have completed the course and when. The spreadsheet also provides for two signatures from the education provider to confirm each student's course completion.

When there has been a delay in the applicant completing the course and then applying for registration (e.g. 12 months or more) the applicant is required to submit a certified copy of the certificate and transcript.

For more information go to the Graduate Applications section on the AHPRA website.

What if I have a question that's not in these FAQs?

You can phone AHPRA and talk to one of the customer service team members. From within Australia call 1300 419 495 between 9:00am - 5:00pm Local Time and from overseas phone +61 3 8708 9001 between 9:00am - 5:00pm Australian Eastern Standard Daylight Saving Time. Enquiries may also be submitted via email, please visit www.ahpra.gov.au for further information.

Notations of Registration

What are notations used for?

Notations are applied to a practitioner’s registration to explain what their scope of practice is.

Notations are used as a method to communicate with the practitioner and the public the broad fields in which the practitioner may practise. It is not the same as conditions of registration.
For example if a physiotherapist or other health practitioner only uses acupuncture to treat musculoskeletal disorders, a notation may be used to explain what the limitations are – i.e. the notation will say ‘may practise acupuncture only for the treatment of musculoskeletal disorders’.

Notations are not applied to change the practitioner’s existing scope of practice.

A glossary published on the website explains commonly used words, including a definition of notations.

Where does the Board get its authority to do this?

The Board has the authority to impose a notation on a practitioner’s registration and to publish this information under section 225 (p) of the National Law.

The information is published so the public has access to clear and up to date information about a practitioner’s current registration status.

Why is the Chinese Medicine Board of Australia using notations?

The Chinese Medicine Board uses notations to ensure that the public is fully informed about any existing limitations on a registrant’s scope of practice.

Are they legally enforceable?

Notations are not of the same legal standing as conditions and are not a ground to refuse to renew a practitioner’s registration.

The scope of a practitioner’s practice may be addressed through a notation, but the notion of ‘scope of practice’ does not provide enforceable rules or a clearly delineated scope of practice.

Scope of practice will always require some level of self appraisal. For this reason, it cannot be said all practitioners having registration can provide exactly the same services. The type of registration merely establishes an entitlement to use the protected titles, but each practitioner must self-assess their own scope of practice based on their training, qualifications and experience.
Any practitioner who practises outside their scope of practice may be subject to disciplinary action. This applies to all registrants, including those with or without a notation on their registration for example for poor performance.

Are notations audited?

No.

Can a practitioner object to a notation?

The notation is applied based on evidence already provided by the practitioner that indicates they have a limited scope of practice. If this is not accurate, the practitioner can provide the Board with further evidence.

The Board imposes a notation to reflect an existing limit on a practitioner’s scope of practice. There is no formal appeal process. However, if a practitioner is concerned about the Board imposing a notation, they can apply for a condition to be imposed on their registration instead, which allows them to proceed through a ‘show cause’ process.

Graduates of Australian Advanced Diploma courses who do not meet the CMBA Grandparenting and General Registration Eligibility Registration Standard

Why is my qualification not sufficient to gain registration?

Some Advanced Diploma qualifications on their own are not considered sufficient for registration under section 303(1)b of the National Law as per section 2 of the Grandparenting and General Registration Eligibility Registration Standard. To support the application the Board requires two full years practice evidence.

The practice evidence should take the form of one piece of evidence per year from Schedule 1 of the Grandparenting Standard and 10 de-identified patient records per year. For further information refer to the Grandparenting and General Registration Eligibility Registration Standard on our website.

Will my student clinic patient records be considered sufficient practice evidence for registration under section 303(1)b?

No. Being a student is not considered being in practice.

Should I apply for registration?

If your qualifications are not considered sufficient, and you cannot provide the two years practice evidence required under the Grandparenting standard, it is unlikely that an application for registration would be approved.

How can I get registration?

The Board has now approved an examination as a potential pathway to registration where applicants are not otherwise qualified under the Grandparenting Standard for Registration. Please note that “passing” the exam is no guarantee of registration – it is evidence to support your application.

Approved examinations are offered by:
• the Sydney Institute of Traditional Chinese Medicine; or
• the University of Technology Sydney

The Board may approve other exams in the future.

Who pays for the examination?

You will need to pay for the exam (and any related costs including travel).

How can I arrange to sit an examination?

If you wish to undertake the examination you should contact the institution to check the availability of places on a forthcoming examination.

The institution can also give you information on cost of sitting the examination, who conducts the examination, what is covered in the examination, how long the exam will be and how much time will elapse before you can get results from the exam.

Sydney Institute of Traditional Chinese Medicine (SITCM)
Contact person: Clinic Administration Officer, Ms Rosa Zhang
Phone: 02 9261 2289
Email: clinic@sitcm.edu.au

University of Technology Sydney (UTS)
Contact person: Program/Course Director Dr Sean Walsh
Phone: 02 9514 7864
Email: Sean.Walsh@uts.edu.au

Once you have passed the examination, you may apply again for registration, when this new evidence will be considered.

I am not in New South Wales – is there an exam available in my State?

The Board approached all institutions running current Board-approved courses to present their clinical examination process for consideration as an approved Chinese Medicine Board of Australia examination. Two institutions have made a submission and their exams have been approved. Both of these are in Sydney. Other institutes may present their exams in the future.

Can the institute I studied at organise an exam? Would it be alright if I sit that one?

The Grandparenting Standard refers to “Board-approved examinations”. Visit www.chinesemedicineboard.gov.au/News/2012-11-29-grandparenting-exams.aspx for further details about which exams have been approved.

What should I do once I complete the examination?

When you have received your exam results, you can apply for registration with the results as supporting evidence.

The Board requires that you provide all documents and information from the educational institution including your exam information sheets with comments - not just exam results or scores.

What happens with the results of the examination?

Your results will be confidential. They can be submitted with a new application for registration and will be taken into consideration. The Board requires all documents from the educational institution including exam information sheets with comments and not just examination results or scores.

Will successful results in the examination guarantee me registration?

Passing the exam is not a guarantee of registration. It provides evidence that will be considered as part of your application.

What if I do not pass the examination and want to redo it? Am I allowed to do that? How many chances do I get?

How many times you sit the exam is between you and the institution which is approved to conduct the exam.

What can I do if I have been refused registration? Can I do an exam instead?

You will have received information about your right of appeal relating to a decision to refuse registration.

Separately, the Board has published a list of approved exams. These are clinical examinations which help you to present more evidence to support your application for registration. If you reapply with this type of evidence within 12 months of the date of the final refusal letter you received, the application fee of $550 paid on lodgement will be refunded when your application for registration is finalised. You must pay both an application and registration fee on reapplication for the new information to be reconsidered.

What happens if I still don’t get registration?

If you are not registered you should not practise Chinese medicine. You will be advised about your appeal rights.

I have a letter which says I have a specified number of days to submit a response and/or further evidence to support my application for registration. What if I need longer?

You should make every effort to meet the deadline. However if there are genuine, extenuating circumstances which prevent you from doing so, write to AHPRA as soon as possible, explaining the situation and request an extension. Your letter should also confirm your intention to make a further submission. It is helpful if you suggest a new date by which you can provide the information.  

Contact Us

• Enquiries
• Telephone AHPRA
• Office Locations

Services for Practitioners

• Register to Practise
• Download Registration Certificate
• Overseas Practitioners

Students and Graduates

• Graduate Applications
• Student Registration
• Approved Study Programs

Services for Employers

• Multiple Registration Check
• Convert Legacy Registration Numbers
• Update Contact Details

• Page reviewed 6/06/2013
• AHPRA ABN: 78 685 433 429

• © 2010-2013 AHPRA
• Home
• FAQ
• Freedom of Information
• Privacy
• Glossary
• Site Map
• Terms and Conditions